Accounting Technician II, Finance

Responsibilities Include but Not Limited To

Under general supervision, performs accounting and financial reporting work of a moderately routine to complex nature. Work involves preparing, posting, processing, and maintaining a variety of financial documents and information for Parish government. Reports to the Director of Finance.

Essential Job Functions:

• Processes a variety of documentation associated with department operations, within designated timeframes and per established procedures; processes documentation pertaining to accounts receivable, accounts payable, payroll, investments, Parish licenses, taxes, inventory control, and other financial activities.
• Ensures departmental compliance with established accounting guidelines and with all applicable laws, rules, regulations, standards, policies, and procedures; initiates any actions necessary to correct deviations.
• Receives incoming monies in payment of various Parish fees/services; prepares deposit slips; assigns accounting codes to cash receipts to ensure allocation to proper accounts; enter deposits into computerized accounting system.
• Transports bank deposits, bank statements, or other bank transactions or documentation to/from bank.
• Prepares invoices for indirect cost allocation; prepares invoices for Veterans Building reimbursement.
• Reconciles due to/from accounts to general ledger; reconciles investment listings to general ledger; reconciles judicial drafts; assists in reconciling accounts payable and accounts receivable; reconciles monthly payroll bank statements; reconciles bank deposits with check log; reconciles debit balances in insurance payable to risk management.
• Types letters for bingo renewal and permit subscription; types liens on delinquent grass-cutting nuisances; types and mails nuisance invoices for engineering firm.
• Monitors receipt books for boat landing.
  Prepares schedules for hotel/motel taxes; monitors hotel/motel tax chart to keep track of payments; assists in collecting hotel/motel taxes; prepares hotel/motel tax reports/forms; prepares sales tax analyses to compare monthly collections.
• Prepares various documentation for audit purposes as needed; submits documentation to auditors as required.
• Assists in processing invoices for payment; sorts incoming mail and organizes invoice; matches invoices with purchase orders; verifies accuracy of invoices, checks mathematical calculations, and researches discrepancies; assigns accounting codes to invoices to ensure allocation of expenditures to proper accounts; enter data into computerized accounting system; sets up vouchers for payment on specific dates; prepares manual checks and posts to computer; reviews edit reports to ensure accuracy of check runs; makes necessary corrections in computer system; prints and mails checks; matches original invoices with copies of checks; maintains files accounts payable documentation; prints current vendor listings and new vendor book; prepares HUD section 8 payments.
• Assists in processing payroll; reviews timesheets for accuracy, makes calculations, and researches discrepancies; enters payroll data into computer; generates payroll checks, prepares and reconciles payroll reports; mails monthly/quarterly payroll reports with payments; prepares worker’s compensation reports, unemployment compensation reports, 941 tax forms, and W-2 forms; prepares time cards for accounting department as needed.
• Assists in processing transfers of operating budget funds; performs monthly balancing of budge transfers with revenues and expenditures.
• Assists in processing occupational licenses, liquor licenses, gaming licenses, ambulance licenses, or other Parish licenses; review occupational license listings and analyzes businesses with Parish licenses; determines whether individuals/businesses are required to obtain licenses; determines eligibility for licenses; calculates license fees; receives and records checks in payment of licenses; forwards payments as appropriate; reconciles occupational, liquor, and gaming licenses; generates reports of various occupations for Permit Office; prepares and reviews delinquent listings of businesses which have not paid license fees; maintains various license files.
• Assists in processing paving assessments; researches balances, payment status, or other data as requested.
• Assists in maintaining current records of Parish investments and processing incoming investments; updates and reviews listings of investments; reviews maturing investment reports and processes investments prior to maturity; analyzes collateral reports; records invested CDs in computer and files in bank vault; prepares collateral pledge reports; verifies pledge securities on investments; obtains current CD rates from banking personnel; discusses investment issues with Director of Finance.
• Assists in typing bond payments; monitors and maintains records of all bond issues.
• Assists in maintaining current Parish inventory records; maintains current equipment and/or vehicle inventory records; reviews inventory listings and evaluates current inventory; identifies whether new assets require itemization as Parish inventory; tags inventory items; assigns codes to specific inventory items; enters data pertaining to new equipment or vehicles into computer; reconciles inventory records.
  Assists Budget Officer or Director of Finances with various accounting duties as needed; assists accounting department personnel in resolving accounting errors or computer problems; provides backup coverage for receptionist or other personnel during lunches, breaks, or absences.
• Performs a variety of general accounting/bookkeeping functions, such as preparing journal entries, preparing bank transactions, logging checks and bank deposits, preparing vouchers, balancing accounts/ledgers, compiling/balancing reports or bank statements, preparing and submitting mandatory reports, researching financial discrepancies, or posting financial data.
• Prepares or completes various forms, reports, correspondence, deposit slips, invoices, billing statements, journal entries, license renewals, hotel/motel tax charts, judicial draft lists, checks, tax forms, schedules, cash reports, financial reports, or other documents.
• Receives various forms, reports, correspondence, checks/payments, check logs, deposit listings, bank statements, investment listings, balance sheets, invoices, purchase orders, vouchers, judicial drafts, edit reports, general ledgers, chart of accounts, revenue/expense statements, budget documents, budget ordinances, inventory records, tax forms, manuals, reference materials, or other documentation; reviews, completes, processes, forwards, or retains as appropriate.
• Operates a computer to enter, retrieve, review, or modify data; verifies accuracy of entered data and makes corrections; utilizes work processing, spreadsheet, database, accounting, or other software programs; performs basic maintenance of computer system and office equipment such as backing up data, exchanging backup tapes, or replacing paper, ink, or toner; coordinates service/repair activities as needed.
• Conducts various research tasks as needed.
• Communicates with supervisor, employees, other departments, Parish officials, banking personnel, vendors, auditors, other government agencies, customers, the public, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.
• Communicates with supervisor, employees, other departments, Parish officials, banking personnel, vendors, auditors, other government agencies, customers, the public, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.

Minimum Training & Experience

Requires a high school diploma or GED equivalent supplemented by college level course work or vocational training in accounting or bookkeeping supplemented by here years of previous experience and/or training that includes governmental accounting, general accounting, bookkeeping, accounts payable, accounts receivable, payroll processing, inventory reconciliation, data entry, and person computer operations, or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities. Must have a valid Louisiana driver’s license.

Excellent Benefits Package Equal Opportunity Employer

If interested, please submit the following to Iberia Parish Government, Human Resources Dept., 300 Iberia Street, Suite 400, New Iberia, LA 70560:

1. An Iberia Parish Government Application for Employment
2. Along with a current resume.

For more information contact: Edie Casselman or Pat Kahn